Manage your team in one app
The only staff scheduling software that's completely FREE forever. No per-employee fees, no per-site charges, no limits. Just powerful workforce management.
No credit card required • Setup in 5 minutes • Unlimited everything
Stop Paying Per Employee. Start Growing Instead.
Other scheduling tools charge more as your team grows. We believe that's backwards. Your success shouldn't be penalized with higher costs.
The Problem
The Rota123 Solution
All Smart Work Tools In One Place
Everything you need to manage your team, completely free forever. No feature restrictions, no premium tiers.
Employee Scheduling
Drag-and-drop scheduling with conflict detection, availability tracking, and instant notifications.
✓ Free ForeverTime Tracking
GPS-enabled clock in/out, automatic overtime calculations, and detailed timesheets for payroll.
✓ Free ForeverTeam Communication
Instant messaging, company announcements, and document sharing to keep everyone connected.
✓ Free ForeverLeave Management
Simple request and approval workflow with automatic calendar integration and balance tracking.
✓ Free ForeverMulti-Site Management
Manage unlimited locations with site-specific roles, reporting, and customizable workflows.
✓ Free ForeverReports & Analytics
Labor cost analysis, attendance reports, and performance insights to optimize your operations.
✓ Free ForeverMade To Fit Your Team & Industry
Whether you're managing restaurants, retail stores, healthcare facilities, or construction sites - Rota123 adapts to your industry needs, completely free.
Join 50,000+ Businesses Already Saving Thousands
"We were paying $200/month for scheduling software. Rota123 has all the same features and more - completely free. Saved us $2,400 this year alone!"
"Managing 5 stores with 50+ employees was costing us a fortune. Rota123's unlimited everything approach is a game-changer. Finally, software that supports growth!"
"The fact that it's completely free seemed too good to be true. But after 8 months of use, it's been flawless. Our staff loves the mobile app!"
See How Much You Could Save
Move the slider to see how costs explode with other platforms while Rota123 stays free
Rota123
Forever Free
Unlimited locations
WhenIWork
£2 per employee
Connecteam
£23 base + £1.2 per extra employee
Homebase
£35 per location
RotaCloud
£60 for 21-30 employees
+ extras per employee
Your Annual Savings with Rota123
Average Annual Savings: £939
*Based on 50 employees across 3 locations. Only Rota123's optional payroll export (£15/month flat) included.
🎉 Rota123 Advantage: Unlike competitors who charge per employee or per location, Rota123 stays FREE regardless of your business size!
The Most Comprehensive Free Platform
Compare features that others charge extra for - all included free with Rota123
| Feature | Rota123 | WhenIWork | Connecteam | Homebase | RotaCloud |
|---|---|---|---|---|---|
| Employee Scheduling | ✓ Free | ✓ Paid | ✓ Paid | ✓ Paid | ✓ Paid |
| Time Tracking & GPS | ✓ Free | ✓ Paid | ✓ Paid | ✓ Paid | £27/month |
| Unlimited Employees | ✓ Free | ✗ Per user | ✗ Per user | Limited | Limited |
| Multi-site Management | ✓ Free | ✓ Included | Limited sites | £35/location | ✓ Included |
| Team Communication | ✓ Free | ✓ Paid | ✓ Paid | £30/month | ✓ Paid |
| Advanced Reporting | ✓ Free | ✓ Paid | £99/month | £96/month | £90/month |
| Payroll Export/Integration | £15/month flat | ✓ Included | ✓ Included | £39 + £6/employee | ✓ Included |
🎉 Rota123 Advantage: All features free forever + unlimited locations + optional £15/month payroll export (flat rate, no per-employee or per-location charges)
Ready to Stop Paying Per Employee?
Join thousands of businesses who've already made the switch to truly free workforce management.
No limits. No fees. No catches.